Entering a Clocking Using Quick Badge

The Quick Badge feature allows authorized employees to clock in using the system. This creates a clocking entry in the employee record just as if the employee clocked in using a badge reader.

To enter a clocking using the Quick Badge feature, complete the following steps.

1. From the tool bar, click on the Quick Badge button.
2. In the available fields, enter any values that would override the Primary Home Labor Distribution assignment values.

   The primary home labor distribution assignment specifies the main job class/position of the employee within the Home labor distribution. An employee can only have one effective Primary Home labor distribution assignment effective, but may have multiple Alternate Home labor distribution assignments (same organization unit as the Primary Home but with a different job class/position) and Alternate labor distribution assignments (different organization unit than the Home labor distribution).

   This is set up in the Employee record> Labor Distribution screen by selecting the Primary Home option.

   • If the clocking should include all the same information as the Primary Home Labor Distribution, no values need to be entered. The record can be immediately saved.
   • If Quick Codes have been set up, select the code from the drop down menu. The values set up in the quick code will override the default values of the employee's primary home labor distribution. Note: These codes are previously set up in the Employee record in the Quick Code screen.

     A code set up for the employee to quickly enter a clocking transaction using a single entry, rather than going through all the prompts.

     The options available in this field were previously set up in the employee's Quick Codes screen.

   • If any of the values should be different than the defaults for this specific clocking, enter the information in the appropriate field. For example, if this clocking should include a Special Code, enter it in that field.

     Select one or more applicable special codes from the Field Look Up Values in the right pane. These special codes indicate circumstances where regular processing rules are overridden.

     Note: The fields that display on this screen are selected in the Configuration section>System card>Transaction Definition screen>Prompt Definition section where the Application Code field is set to QUICKBADGE. The options displayed on your screen may be different than those shown n the screen print below.

3. Click on the Save button.
   • An informational message is generated, indicating the date and time the clocking was submitted.
   • The date and time also displays on the clocking transaction in the employee record. The icon to the left of the date indicates this clocking was submitted by Quick Badge.
   • NOTE: If the transaction is unable to be saved or an error occurs when attempting to save, a message appears asking you to contact your System Administrator.