Publish Schedule

The Publish Schedule function opens a screen to publish all or part of the open schedule. The user can publish all schedules or just the schedules visible when a filter is applied. The user can also select whether to publish schedules that employees have in other organization units, or only those schedules in the currently open organization unit.

To publish a schedule, complete the following steps:

1. From the tool bar, select the Schedule option, then the Publish Schedule command.

   The following set up screen is displayed.

   

2. In the Schedules field, indicate whether to publish all the schedules in the open schedule, or only those schedules that are visible. If a schedule filter is loaded and the Visible option is chosen, only those schedules included in the filter are published.

   Indicates whether to publish only those schedules visible with the current filter loaded, or to publish all schedules in the current organization unit.

   All Schedules

   Publishes all the schedules in the organization unit. If a schedule group is loaded, it publishes all the schedules in all organization units in the group.

   All Visible Schedules

   Publishes all schedules that are currently visible in the schedule screen. For example, if there is a filter loaded to view only RN's positions on the Day shift, when the All Visible Schedules options is selected, only activities that are scheduled for RN positions and that overlap the Day coverage period are published. Also, when a single employee schedule is open, selecting this option publishes the schedule for that employee only.

   • If the All Schedules option is chosen, all the employee schedules in the open schedule screen are published.
   • If the All Visible Schedules option is chosen, only the employee schedules that are currently visible in the schedule screen are published. For example, if there is a filter loaded to view only RN's positions on the Day shift, when the All Visible Schedules options is selected, only activities that are scheduled for RN positions and that overlap the Day coverage period are published. Note: For more information about applying a schedule filter, see Filtering the Schedule.
3. In the Distribution field, indicate whether to publish only the employee schedules that apply to the currently opened organization unit/schedule group, or whether to also publish schedules in alternate labor distributions for any employee on this schedule screen.

   Determines whether to publish only employee schedules for the labor distribution currently open, or whether to also publish any alternate schedules of employees included in this schedule.

   Current Distribution(s)	Publishes only the schedules in the currently open organization unit or schedule group. Schedules in alternate labor distributions are left with a status of Pending.
   All Distributions	Publishes schedules in all labor distributions for employees included on the schedule for the currently open organization unit or schedule group.

4. Enter the Start Date and End Date of the date range to publish the schedule. The start and end dates of the open schedule are defaulted but can be changed, as long as the dates fall within the open scheduling period.

   The first day of the time frame to publish the schedules. The start and end date of the open schedule are defaulted, but can be changed.

   The first day of the time frame to publish the schedules. The start and end date of the open schedule are defaulted, but can be changed.

5. The Organization Unit OR Schedule Group values are defaulted from the open schedule screen and cannot be updated.

   The schedule group to publish. Schedule groups can contain multiple organization units and are predefined on the Schedule Groups screen.

   Note: Users must have data access to all organization units in the Schedule Group to be able to see it in the Field Look Up Values list and select it. For more information on Schedule Groups, see the Configuration section>Scheduling card>Schedule Groups screen.

   The organization unit of the schedules to be published. The values for the open schedule is defaulted.

6. Click on the Publish button to publish the schedules. Note: Published schedules are displayed in the schedule grid with the text and schedule box border in bold.