Steps for Adding a Coverage Set

Complete the following steps to add a new Coverage Set:

1. From the Configuration section>System card>select the Coverage Set screen.
2. Click on the Add button to open the screen to configure a new record.
3. Enter the Code to identify this coverage set.

   The alphanumeric short name or abbreviation for this coverage set.

4. Enter the Description to describe the code and the Post Time to indicate when the posted day begins for this coverage set.

   The time of day that determines when the scheduling Posted Day begins. This primarily affects how the staffing needs are loaded, but may also affect how the coverage is totaled.

   This allows for a Coverage Day to be different than a normal calendar day, which is midnight to the following midnight. In many cases the coverage day is offset, such as 7:00 am one day to 7:00 am of the following day, which may cause one or more coverage periods to exist entirely outside of the assigned calendar day. For example, the N2 coverage period of 11/11 may actually be 3:00 am - 7:00 am on the morning of 11/12.

   The label describing this coverage set.

5. If the coverage set is to be immediately active, set the Active status to Yes; if it is to be activated at a later date, set the status to No.

   Indicates whether this coverage set is currently being used by the system and can be assigned (Yes/No).

   Coverage sets that are no longer valid but have been previously assigned cannot be deleted from the system. This is to maintain historical integrity of data. A coverage set can be deactivated by setting this value to NO, so it can no longer be assigned.

6. Click on the Save button to save the general screen.
7. The Coverage Periods section button is now available in the left pane. Click on this button to open the screen to configure the coverage periods within the coverage set.
8. Click on the Add Coverage Period action button in the left pane.
9. Enter the Code to identify the first coverage period (for example, Day).

   The short, alphanumeric name or abbreviation identifying this coverage period.

10. Enter the Description to describe the code (for example, Day Shift).

    The label describing this coverage period of the coverage set.

11. Enter the Start Time when this coverage period is to begin, either in 24-hour format (15:00 for 3:00 pm) or with the letter "p" after the time to indicate afternoon times (for example 0300p for 3:00 pm).

    The time the coverage period starts, expressed in 24-hour format.

12. Enter the Length of the coverage period in whole and decimal hours.

    The total length of the coverage period, in whole and decimal hours.

    • Be sure the length of a coverage period does not cause it to overlap the next coverage period. For example, if a coverage period beginning at 0700 is set to be 8.0 hours in length, the next coverage period cannot begin before 15:00, or an error message is generated.
    • In organization units that provide round-the-clock coverage, the combined length of all the coverage periods should equal 24 hours. In organization units that do not provide 24 hour coverage (for example, an office), a coverage period of less than 24 hours can be created.
13. Click on Save to save the coverage period record.
14. Repeat steps 8-13, until all coverage periods for the coverage set are created.