Steps for Copying Pay Codes to the Same Organization Unit

Pay codes can be copied and added to the same organization unit as the original codes. For example, if the organization unit has a set of pay codes for regular hours and a matching set for on-call hours, these pay codes can be copied and modified without having to create each code individually. All the attributes of the original pay codes are also replicated, including values set up on all sections and tabs.

Steps to copy pay codes within the same organization unit:

1. From the Configuration section>Time and Attendance card, open the Pay Codes screen.
2. Search for the pay codes to be copied within the organization unit.
3. Check the box to the left of each pay code that is to be copied.
4. Click on th Copy button in the left pane.
5. Select the Use Current Organization Unit as Destination option.
6. Click on the Next button. A listing of the original pay codes being copied is displayed.
7. Update the Code and Number for each pay code so that they are unique within the organization unit. The Description can also be modified. Note: The code and number must be updated or else an error message is generated. No pay codes will be copied until all names and numbers are unique.

   The label describing this pay code.

   A numeric value identifying this pay code, used with input devices including the badge reader and TimeCall®.

   The alphanumeric short name or abbreviation for this pay code.

8. Click on the Finish button in the left pane.
9. If any of the attributes of the pay code should be modified, open the copied pay codes and modify them. For example the copied activities might require different indicator or parameter settings.

   Hint: To modify the values in several pay codes at the same time, use the Replace feature. In the example above, all the newly created pay codes can be selected and values in any tabs or sections can be modified together. More About the Replacing Record Values.