Badge Management
The Badge Management button opens a screen to track the employee badge number(s), including effective/expiration dates, reason the badge was issued and technology classification.
- Multiple Badge Numbers may be active for an employee at one time for one of the following reasons:
- Different badge technologies (e.g., magnetic, iClass, proximity, bar code, etc.)
- Working at different sites for a multiple facility organization.
- Multiple badges may be effective within the same technology, if indicator settings allow. For example: Employee X has a mag stripe badge 0000000001 that is effective 1/1/2005 to 12/31/2005. The same employee also has another mag stripe badge 0000000002 that is effective 7/1/2005 to 7/1/2006. From the dates, 7/1/2005 to 12/31/2005, both mag stripe badges are effective.
More about System Application General Indicator, System Standard 11When a new badge record is created or an existing badge record is modified, the following apply:
When System Application General Indicator, System Standard 11 is set to A
- Any existing badge record with a technology equal to the new badge's technology is automatically expired and a new badge record is created.
- Any existing badge record with a technology not equal to the new badge's technology is ignored and a new badge record is created.
When System Application General Indicator, System Standard 11 is set to G:
- Any existing badge record with a technology equal to the new badge's technology is automatically expired but only after a grace period has lapsed. A new badge record is created. The grace period (in days) is defined in the Badge Expiration Grace Days parameter.
- Any existing badge record with a technology not equal to the new badge's technology is ignored and a new badge record is created.
When System Application General Indicator, System Standard 11 is set to M:
- All existing badge records are ignored and a new badge record is created.
- Manual intervention is required to add an expiration date to existing badge records.
- Employees may have a period of time where there are no effective badges. For example: Employee X has a mag stripe badge 0000000001 that is effective 1/1/2005 to 12/31/2005. The same employee also has another mag stripe badge 0000000002 that is effective 2/1/2006 to 7/1/2006. From the dates, 1/1/2006 to 1/31/2006, the employee has no effective badge.
- A single badge may have multiple classifications and numbers. For example: a single badge may be used with a proximity reader and have a proximity number of 0000000115, and also be used with a mag stripe reader and have a mag stripe number of 0000000287.
The following icons are displayed to show the input Source of the record:
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Download
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This record was added as a result of a download from a third party system
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Manual
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This record was manually added to the system or was manually edited after it was added by another source.
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Replication
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This record was added as a result of replication from the Navigator system.
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System
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This record was added as result of a system process.
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Badge Number
The identification number of the employee badge. Note: If the number entered is less than 10 digits in length, the system automatically adds leading zeros to make the number 10 digits. For example, if the number 4598 is entered, the system converts this to 0000004598.
Classification
Indicates the type of employee badge: iClass, Proximity, BarCode, or MagStripe (magnetic stripe).
Effective Date
The date that this badge should become effective for the employee to gain access and submit transactions.
More About Date Value Fields
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
Expiration Date
The date that this badge is not longer in effect, if applicable (for example, when the employee is terminated or transferred). If this badge has no set expiration date, this field should be left blank.
Note: Indicator and parameter settings determine whether the badge is automatically expired when a new badge is created, and whether there is a grace period where the old badge is still effective after the expiration date. There is no grace period on SecurAll badges.
More About Date Value Fields
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
Why Issued
Gives the reason this badge was created.
Options that can be chosen from the List Selector:
- Badge Was Damaged
- Badge Information Changed
- Lost Badge
- New Badge
- Other
- Badge Was Stolen
- Badge Worn Out
