Add Home Health Entry

The Add Home Health Entry button opens a screen to add transactions for employees providing services in a patient's home.

The grant code to be associated with this home health transaction, if applicable.

The length in hours or units of this transaction. Note: If you are entering a transaction for multiple days, as selected from the Monthly View screen, enter the number of hours/units for the transaction for each day--not the total number of hours/units.

The employee work assignment (for example, Registered Nurse, Dietary Specialist, Maintenance Worker, etc.)

Select the appropriate code for this field. The number of organization unit levels available and the organization unit names displayed depend upon the corporate structure.

Pay codes can have different formulas attached, which can add differentials (i.e. shift pay) or multiplier factors (i.e. overtime). Examples of pay codes are REG (regular), OT (overtime), VAC (vacation), etc.

Note: The codes available were previously set up on the Configuration section>Time and Attendance card>Pay Codes screen.

The labor distribution code that indicates the organization and job class assignment for the employee.

The project code to be associated with this home health transaction, if applicable.

A code used to define multiple fields of information with a single code (e.g. labor distribution, alternate pay rate, grant code, etc.).

Quick codes are previously set up in the Employee record on the Quick Code screen

The date the Home Health transaction applies to (when it actually occurred). Note: This date is for reference purposes only and is not used by the system for processing. The adjustment will be processed during the pay period selected in the Pay Group Instance field. This may be in the current pay period or in a future pay period.

When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.

The time of the transaction, expressed in 24-hour format. Note: This date is for reference purposes only and is not used by the system for processing. The adjustment will be processed during the pay period selected in the Pay Group Instance field. This may be in the current pay period or in a future pay period.

When a field requires a Time Value, the value must be formatted in 24-hour time. This means after noon, the hour value entered should have 12 added to the hour value shown on the clock. For example, if the time is 3:00 pm, the correct value in 24-hour format is 15:00 (12+3 = 15).

The system automatically formats entered values to hh:mm (two-digit hour value, two-digit minute value separated by a colon).
- Enter 1500 and the system automatically adds the colon between the hour and minute values to convert this to 15:00.
- Enter 900 and the system adds the leading zeros and colon to convert this to 09:00.
- The system adds leading zeros to any value less than 4 digits. For example, if 9 is entered, the system converts this to 00:09 (nine minutes after midnight).
- If the last two digits of the entered value is larger than 59, this cannot be converted to a valid time and an error message is generated.
- If the first two digits of a four-digit value is larger than 23, this cannot be converted to a valid time and an error message is generated.
- Enter midnight as 00:00; enter noon as 12:00.
If a "p" or "pm" is entered after the hour value, the system automatically converts the time to the corresponding afternoon value in 24-hour time. For example:
- Enter 300p or 300pm and the system converts this to 15:00 and adds the colon.