Configuring Grant and Project Tracking
Grant and Project Tracking can be set up and used in a number of ways. This guide provides basic information and does not cover every situation or setup possibility.
The following table provides the most common methods.
Method of Using Grant or Project Codes |
How It Works |
Setup |
Employee Action |
One existing labor distribution with a grant or project code attached |
All clockings applied to labor distribution are associated with the grant or project |
Update an Existing Labor Distribution |
Employee clocks normally, no other action required |
Add an additional labor distribution with a grant or project attached (original labor distribution requires no updating) |
Clockings applied to original labor distribution have no grant or project associated with it. Clockings applied to new labor distribution are associated with the grant or project. |
Add a New Labor Distribution |
Employee selects the correct labor distribution when clocking, depending on whether or not it is a grant or project shift |
Use Auto Labor Distributions with one existing labor distribution |
Clockings automatically get divided between grant or project time and standard time |
Add Auto Labor Distributions |
Employee clocks normally, no other action required |
Use Auto Labor Distributions with two (or more) labor distributions |
Clockings automatically get divided between home labor distribution (standard time) and alternate labor distribution (grant or project time) |
Add a New Labor Distribution (if needed) Add Auto Labor Distributions |
Employee selects the correct labor distribution when clocking, depending on whether it is a grant or project shift |
Clocking by using Quick Codes |
System identifies all the labor distribution information, including the associated grant or project code |
Set Up Quick Codes |
Employee enters appropriate Quick Code on the Quick Badge screen or at the badge reader only when working a grant or project shift |
Clocking by using Quick Badge, badge reader, or TimeCall |
Employee sees a grant or project prompt when clocking |
Set Up Transaction Definitions |
Employee selects a grant or project code when it is a grant or project shift. If it is a standard shift, employee clocks normally and no other action is required. |
Manager or supervisor enters a clocking for an employee |
Manager selects a grant or project code when entering a clocking |
No additional setup needed. See Enter Clocking on Employee's TCS |
No action required |